State Guide
EIN in New York (NY)
How to get an EIN for your New York business or LLC. The EIN is a federal IRS number, identical in every state. Non-residents apply without an SSN. ein.so files Form SS-4 for $49.
Getting an EIN in New York follows the exact federal IRS process used in every state. The EIN is a federal number issued by the IRS, not a New York document. Your EIN (XX-XXXXXXX) works nationwide. SSN holders apply free at irs.gov. Non-residents file Form SS-4 by fax to 855-215-1627 and enter a passport number on Line 7b. ein.so handles the filing for $49 Standard (4-7 business days) or $97 Express (2-3 business days).
New York hosts the largest financial center in the United States and a deep market of clients, payment processors, and capital. Founders form New York LLCs and corporations to invoice American customers, open US bank accounts, and present a US business identity. Every one of these entities needs a federal EIN before it can operate. The EIN does not change by state. A New York LLC uses the same Form SS-4 that a Wyoming or Delaware LLC uses. This guide explains the federal process, how non-residents apply without an SSN, how the EIN relates to New York state registration, and what to do after approval.
| Detail | Information |
|---|---|
| State | New York (NY) |
| Federal EIN | Same as all 50 states (IRS) |
| EIN cost (IRS) | $0 |
| EIN cost (ein.so) | $49 Standard / $97 Express |
| IRS EIN fax number | 855-215-1627 |
| State tax authority | NY Department of Taxation and Finance |
| LLC formation authority | NY Department of State |
| Non-resident SSN requirement | None — passport on SS-4 Line 7b |
Federal vs State
Is a New York EIN Different From a Federal EIN?
A New York EIN is not a separate thing. The EIN is one federal number issued by the IRS, and it is identical in all 50 states. New York does not issue its own EIN. Your 9-digit EIN works the same in New York as in Texas or Florida.
New York does run a separate state tax registration through the Department of Taxation and Finance. That registration is not an EIN. It covers state-level obligations like sales tax, withholding, and payroll. Many New York businesses need both numbers.
| Number | Issued By | Used For |
|---|---|---|
| Federal EIN | IRS | Federal tax filing, banking, payroll, vendor forms |
| NY State Tax ID | NY Dept. of Taxation and Finance | State sales tax, state withholding |
Your EIN does not replace state registration, and state registration does not replace your EIN. Start with the EIN, since banks and the IRS require it first. See how to get an EIN and our EIN cost breakdown for the full picture.
How to Apply
How Do You Get an EIN in New York?
You get an EIN in New York through the IRS using one of four methods. SSN holders use the online tool for an instant number. Applicants without an SSN fax Form SS-4 to 855-215-1627 and receive the EIN in 4-7 business days. The IRS charges $0.
| Method | Speed | SSN Required | Cost |
|---|---|---|---|
| Online | Instant | Yes | $0 |
| Fax | 4-7 days | No | $0 (DIY) / $49 (ein.so) |
| Phone (800-829-4933) | Same day | Varies | $0 |
| 4-6 weeks | No | $0 |
The method matters most for non-residents. The IRS online tool requires an SSN, so it is blocked for applicants who do not have one. Fax is the practical path. ein.so prepares and faxes the SS-4, then emails your EIN assignment letter.
New York Steps After You Get Your EIN
Register With NY Taxation and Finance
Obtain Local Licenses
File Your BOI Report
Open a Business Bank Account
Non-Residents
Can a Non-Resident Get an EIN for a New York LLC?
Yes. A non-US resident gets an EIN for a New York LLC without an SSN or ITIN. You enter your passport number on Form SS-4 Line 7b. You file the SS-4 by fax to 855-215-1627, since the IRS online tool requires an SSN. The IRS issues most error-free filings in 4-7 business days.
The EIN is federal, so your location does not matter. You can form the New York LLC with the Department of State and apply for the EIN from anywhere in the world. Residency, visa status, and citizenship do not change the SS-4 process.
Non-Resident SS-4 Field Guide
| SS-4 Field | Non-Resident Entry |
|---|---|
| Line 1 (Legal name) | Your New York LLC name |
| Line 4 (Mailing address) | Your foreign or US mailing address |
| Line 7a (Responsible party) | Your full name as on your passport |
| Line 7b (SSN/ITIN/EIN) | Your passport number |
| Line 10 (Reason) | Started new business |
| Line 16 (Principal activity) | E.g., "software," "e-commerce," "consulting" |
The most common rejection cause for non-residents is address formatting that does not map to the SS-4 layout. ein.so reformats foreign addresses to an IRS-accepted style. See the SS-4 form guide, the EIN without SSN guide, and EIN for non-residents for full detail.
Cost & Speed
How Much Does an EIN in New York Cost?
The IRS charges $0 for an EIN in New York or any state. The number itself is always free. You pay only for filing help when you cannot use the free online tool. ein.so charges $49 for Standard filing and $97 for Express filing for non-residents.
New York LLC formation carries a separate state filing fee paid to the Department of State. That fee is unrelated to the EIN. Confirm the current LLC formation fee directly with the New York Department of State before filing.
| Item | Cost | Notes |
|---|---|---|
| EIN from IRS (DIY) | $0 | Free online (SSN) or by fax |
| EIN via ein.so Standard | $49 | 4-7 business days |
| EIN via ein.so Express | $97 | 2-3 business days |
| ITIN via ein.so | $197 / $297 | Standard / Express, if you need one |
| NY LLC state filing fee | Varies | Confirm with NY Department of State |
Non-residents pay ein.so because the free online tool is blocked without an SSN, and the fax method is error-prone when done alone. See EIN cost and EIN processing time for more.
Banking & Payments
How Do You Use a New York EIN for Banking and Payments?
You use your New York EIN to open a US business bank account and connect payment processors. The EIN proves your business has a federal tax identity, which every US bank and processor requires. Mercury and Relay approve many non-resident LLC owners remotely within a few business days.
US Business Bank Account
Stripe and Card Payments
PayPal Business
Payroll and Vendors
Together, a New York LLC, an EIN, and a US bank account let you invoice American clients in dollars and accept payments through US rails. The EIN is the first step in that chain.
Tax Considerations
What Are the Tax Obligations for a New York LLC?
A foreign-owned single-member US LLC files Form 5472 plus a pro-forma Form 1120 with the IRS each year. The penalty for not filing is $25,000. New York adds its own state-level filings. ein.so handles the EIN only and does not provide tax advice.
US Filing: Form 5472 + 1120
New York State Filings
BOI Report to FinCEN
Confirm Specifics With a CPA
Your EIN is the starting point for US tax compliance. It does not, by itself, create or remove a tax bill. See the EIN without SSN guide and EIN for non-residents for related steps. Confirm all tax specifics with a CPA, since ein.so does not give tax advice.
Next Steps
After Getting Your EIN in New York
- Apply for your EIN — ein.so files Form SS-4 with the IRS for $49 Standard or $97 Express
- Open a US bank account — Mercury and Relay accept non-resident LLC owners
- File your BOI report — required for most LLCs, free at fincen.gov/boi
- File Form 5472 — annually for foreign-owned LLCs ($25,000 penalty for non-filing)
- Confirm your method — review how to get an EIN and EIN processing time
Other states: Florida | California | Georgia | Ohio. Browse all on EIN by State.
Frequently Asked Questions
Is a New York EIN different from a federal EIN?
No. The EIN is a federal number issued by the IRS. It is the same 9-digit number (XX-XXXXXXX) regardless of which state you operate in. New York does not issue its own version of an EIN. A New York LLC and a Wyoming LLC use the identical federal SS-4 process to obtain one.
How do I get an EIN in New York?
Apply through the IRS. Use the online tool at irs.gov (instant, SSN required), fax Form SS-4 to 855-215-1627 (4-7 days), or call 800-829-4933. Non-residents without an SSN must use fax, since the online tool is blocked. ein.so files the SS-4 by fax for $49 (4-7 days) or $97 (2-3 days).
Can a non-US resident get an EIN for a New York LLC without an SSN?
Yes. Non-residents enter their passport number on Form SS-4 Line 7b. No SSN or ITIN is required. The IRS online tool needs an SSN, so non-residents fax the SS-4 to 855-215-1627 instead. ein.so prepares and faxes the form, then emails your EIN assignment letter (CP 575).
How much does it cost to get an EIN in New York?
The IRS charges $0 for an EIN. New York LLC formation has a separate state filing fee paid to the Department of State. ein.so charges $49 for Standard EIN filing (4-7 business days) or $97 for Express (2-3 business days) for non-residents who cannot use the free online tool.
Does New York have a state tax ID separate from the EIN?
Yes. New York issues its own state tax registration through the Department of Taxation and Finance. This is separate from your federal EIN. You may need both: the EIN for federal tax filing and the New York state ID for state withholding, sales tax, or payroll, depending on your activities.
How long does it take to get an EIN for a New York business?
The IRS online tool issues an EIN instantly for SSN holders. Fax filing takes 4-7 business days when the SS-4 is error-free. Mail takes 4-6 weeks. ein.so Standard delivers in 4-7 business days for $49; Express delivers in 2-3 business days for $97.
Do I need to live in New York to get an EIN there?
No. The EIN is federal, so residency is irrelevant. You can form a New York LLC and obtain an EIN entirely from outside the United States. You file the same Form SS-4 with the IRS as any other applicant. ein.so handles the filing remotely for non-residents.
What annual filings does a foreign-owned New York LLC have?
A foreign-owned single-member US LLC files Form 5472 plus a pro-forma Form 1120 each year with the IRS. The penalty for not filing is $25,000. New York also requires state-level filings. Confirm your specific obligations with a CPA, since ein.so does not provide tax advice.
Can I open a US bank account with a New York LLC EIN?
Yes. Banks require your EIN, Articles of Organization, Operating Agreement, and passport. Mercury and Relay approve many non-resident LLC owners remotely within a few business days. The EIN proves your business has a federal tax identity, which every US bank requires before opening an account.
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